COVID-19 Safety Plan
Assess the risks at our workplace
- We have identified areas where people gather, such as break rooms, production lines, and meeting rooms.
- We have identified the tools, machinery, and equipment that workers share while working.
- We have identified surfaces that people touch often, such as doorknobs, elevator buttons, and light switches.
Implement protocols to reduce the risk
Maintaining physical distance
- Consider reducing the overall number of workers at the workplace at one time. This may be done by implementing work-from-home schedules or rescheduling some work tasks.
- Ensure that the appropriate number of people are in each area of a workplace to prevent workers from coming too close to one another or members of the public.
- Implement measures to ensure workers can maintain a distance of two meters when serving or working with or near members of the public.
Where physical distance cannot be maintained
- Where other measures are not sufficient, consider the use of non-medical masks, understanding that these have limitations.
Cleaning and hygiene
- Provide adequate hand-washing facilities on site for all workers and ensure the location is visible and easily accessed. Develop policies around when workers must wash their hands, including upon arriving for work, before and after breaks, after handling cash or other materials, before and after handling common tools and equipment.
- Implement a cleaning protocol for all common areas and surfaces, including washrooms, equipment, tools, common tables, desks, light switches, and door handles. Ensure those engaged in cleaning have adequate training and materials.
- Remove any unnecessary tools or equipment that may elevate the risk of transmission, including items like coffee makers and shared utensils and plates.
The provincial health officer and the BC CDC have issued the following guidance around self-isolation, which must be reflected in our policies:
- anyone who has had symptoms of COVID-19 in the last 10 days must self-isolate at home; symptoms include fever, chills, new or worsening cough, shortness of breath, sore throat and new muscle aches or headache.
- anyone under the direction of the provincial health officer to self-isolate must follow those instructions
- anyone who has arrived from outside of Canada, or who is a contact of a confirmed COVID-19 case, to self-isolate for 14 days and monitorfor symptoms
- limit visitors
- Have a plan around workers who may start to feel ill while at work, including who they should notify and how they will travel from the workplace to their home.
Reduce the risk of person-to-person transmission
- First level protection (elimination): We have implemented measures to keep workers and others at least 2 meters apart, wherever possible. Options include revising work schedules and reorganizing work tasks. Measures in place: Changes to work schedules with at least 20 min gap between clients for cleaning and disinfection. Occupancy limits for workers. Limiting or prohibiting visitors. Reducing the number of customers.
- Second level protection (administrative controls): Establish rules and guidelines, such as cleaning protocols, telling workers to not share tools. We have identified rules and guidelines for how workers should conduct themselves. The full document is in Mira’s staff area.
- Third level protection: Using masks (optional measure in addition to other control measures) : We have reviewed the information on selecting and using masks and instructions on how to use a mask. We understand the limitations of masks and other PPE. We understand that PPE should only be used in combination with other control measures. We have trained workers to use PPE properly, following manufacturers’ instructions for use and disposal. All the techs and clients clients will be asked to disinfect their hands on arrival, and MUST wear a mask in the salon at all times. There is no exception to this.
Reduce the risk of surface transmission through effective cleaning and hygiene practices
- We have reviewed the information on cleaning and disinfecting surfaces.
- Our workplace has enough handwashing facilities on site for all our workers. Handwashing locations are visible and easily accessed.
- We have policies that specify when workers must wash their hands and we have communicated good hygiene practices to workers. Frequent handwashing and good hygiene practices are essential to reduce the spread of the virus.
- The cleaning plan is placed in staff area.
3: Develop policies
Our workplace policies ensure that workers and others showing symptoms of COVID-19 are prohibited from the workplace.
- Anyone who has had symptoms of COVID-19 in the last 10 days. Symptoms include fever, chills, new or worsening cough, shortness of breath, sore throat, and new muscle aches or headache.
- Anyone directed by Public Health to self-isolate.
- Anyone who has arrived from outside of Canada or who has had contact with a confirmed COVID-19 case must self-isolate for 14 days and monitor for symptoms.
- Visitors are prohibited or limited in the workplace.
Our policy addresses workers who may start to feel ill at work. It includes the following:
- Sick workers should report to first aid, even with mild symptoms.
- Sick workers should be asked to wash or sanitize their hands, provided with a mask, and isolated. Ask the worker to go straight home.
- Clean and disinfect any surfaces that the ill worker has come into contact with.
Develop communication plans and training
- We have a training plan to ensure everyone is trained in workplace policies and procedures.
- All workers have received the policies for staying home when sick.
- We have posted signage at the main entrance indicating who is restricted from entering the premises, including visitors and workers with symptoms.
Monitor our workplace and update your plans as necessary
- We have a plan in place to monitor risks. We make changes to our policies and procedures as necessary.
- Workers know who to go to with health and safety concerns.
Assess and address risks from resuming operations
- We have a training plan around changes to our business, such as new equipment, processes, or products.